Job openings for executive assistant in gurgaon

Position Description

Position Title: Executive Assistant
Position Holder: Department: Admin
Location: Gurgaon
Designation: Officer
Superior Job holder: MD
Position Grade: D

No. of Subordinates:

Role Purpose Statement:

The incumbent would be responsible for assisting the Managing Director with his daily business or personal tasks.

Main Accountabilities:

 Assist the MD to manage day to day administrative activities.
 Acting as a first point of contact in dealing with correspondence and phone calls.
 Managing diaries and organizing meetings, events and appointments
 Planning itinerary, Hotel bookings, stay & facility arrangements.
 Responsible for reminding the manager/executive of important tasks and deadlines
 Organizing meetings, Feedback analysis, Coordination with CEO, Function HODs. Report collection and analysis of company
 Responsible for liaising with staff, suppliers and clients
 Should explore opportunities to learn the business and understand the field operations in detail to update the MD on real issues of the field.
 Prepare presentation, agenda of Meeting, speeches.
 Responding to incoming email and phone enquiries.
 Works closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities.
 Proper filing of papers/ mails, circulation of MOMs etc.

 Responsible for typing, compiling and preparing MIS reports, presentations and correspondence


Qualification:

 Education-Graduate, Post Graduate Degree/ any
 Experience- Total 3 -6 years.


Knowledge, Skills, Abilities and competencies:

 Excellent Written & Oral Communication Skills .
 Should be proactive, tactful and have multitasking abilities.
 Should be IT & Tech Savvy (Excel, power-point, word, MIS, web browsing, mails, etc. )

 Good follow up, Coordination, Analytical, Administrative & Negotiating skills..

 Proficient in report writing and presenting findings.

 Ability to interpret design, flowcharts, schedules, and plans.